(ADAIR) Auditor of State David A. Vaudt today released a report on a special investigation of the Adair County Engineer’s Office for the period December 5, 2001 through December 31, 2011. The special investigation was conducted after the Adair County Auditor received an anonymous letter outlining concerns regarding the sale of old iron and used bridge planks.
Vaudt reported the special investigation identified $19,734.11 of undeposited collections. The undeposited collections identified include $19,309.11 of checks issued to Duane Jameson and Cindy Butcher by a local salvage vendor for the sale of scrap metal from the Engineer’s Office. Mr. Jameson is the Road Superintendent and Ms. Butcher is the Shop Clerk in the Engineer’s Office. The undeposited collections identified also include 3 checks totaling $425.00 issued to Cindy Butcher by various individuals for tires and a sprayer tank purchased from the Engineer’s Office.
Mr. Jameson and Ms. Butcher were placed on unpaid administrative leave on January 23, 2013.
Vaudt also reported it was not possible to determine if additional collections were not properly deposited because adequate records for all collections were not prepared.
The report includes recommendations to strengthen the Engineer’s Office’s internal controls, such as preparing adequate documentation to support all collections, requiring all collections be properly deposited with the County Treasurer and implementing procedures to track the value of scrap metal and other used items prior to sale.
Because the Adair County Attorney has referred this matter to the Attorney General’s Office, a copy of the report has been filed with that Office. Copies of the report have also been filed with the Adair County Sheriff’s Office and the Division of Criminal Investigation and a copy of the report is available for review in the Office of Auditor of State and on the Auditor of State’s website at http://auditor.iowa.gov/specials/1110-0001-BE00.pdf.